Abstract: "Smart invoicing : From Transactions to Trends" streamlines invoice management by starting off with a safe sign up and login, followed by the ability to upload invoices in PDF and PNG. Using the Gemini API or google vision API, it inputs unstructured invoice data into structured formats by extracting such vital information as invoice number, date, and amount. This structured information is then rendered through interactive graphs, providing 6 users with actionable information for expense management, trend observation, and effective optimization of financial processes. Processing invoices manually is both time-consuming, prone to errors, and inefficient. In order to solve this issue, our project, "Smart Invoicing: From Transactions to Trends" applies Artificial Intelligence (AI) and data visualization to transform unstructured invoice data into actionable information. This project is designed to address the challenges of traditional invoice processing by automating and streamlining the process. It features functionalities such as secure user login, where users can upload invoices in PDF and PNG file formats. The core functionality involves the utilization of the Gemini API for the processing of unstructured invoice data into structured formats and retrieving crucial details such as invoice number, date, and amounts. Organized information is displayed through easy-to-understand graphs, providing end-users with actionable information that can be used to track spending, identify patterns, and optimize financial decisions. The system adapts to any size of business and can be applied in industries such as finance, e-business, and supply chain management. With a focus on reducing human error, increasing efficiency, and enabling sustainability by electronic management, the project remains easy to use and expandable in the future.
Keywords: Invoice processing, Optical Character Recognition(OCR), Machine learning Data Extraction, Financial Automation, gemini API or google vision API, data visualization, Automated accounting.
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DOI:
10.17148/IJARCCE.2025.14563
