A Web-Based Auditorium Utilization and Alert System for Efficient Institutional Resource Management

Abstract: Efficient management of shared institutional resources such as auditoriums is a critical challenge in educational organizations. Manual and semi-digital booking methods often result in scheduling conflicts, underutilization, and lack of transparency. This paper presents a Web-Based Auditorium Utilization and Alert System designed to automate auditorium booking, approval workflows, conflict detection, and user notification. The proposed system adopts a role-based access control mechanism and a centralized database to ensure secure and transparent operations. By automating approvals and providing real-time alerts, the system significantly reduces administrative workload and improves resource utilization efficiency. Experimental deployment in an institutional environment demonstrates improved scheduling accuracy, reduced conflicts, and enhanced user satisfaction.

Keywords: Auditorium Management, Resource Scheduling, Web Application, Alert System, Institutional Automation.