UNIEVENTS : A COLLEGE EVENT HANDLER USING AI

Abstract: This research presents UniEvents, a comprehensive and intelligent web-based platform designed to simplify and enhance the management of university events. In modern educational institutions, events such as technical workshops, seminars, cultural festivals, and competitions play a vital role in student development. However, the management of these events often relies on fragmented communication channels such as notice boards, social media platforms, and messaging applications, which leads to inefficiencies, lack of coordination, and reduced student participation. These challenges highlight the need for a centralized and automated solution.

The proposed system, UniEvents, addresses these issues by providing a unified platform where students and administrators can interact efficiently. The system enables students to browse available events, view detailed information, register online, and receive real-time notifications regarding updates and reminders. For administrators, the platform offers tools to create, modify, and manage events, monitor registrations, and maintain organized records of participants. This reduces manual effort, minimizes errors, and improves overall event coordination.

A key feature of the system is the integration of an AI-based recommendation mechanism, which analyzes user preferences, browsing behavior, and past participation to suggest relevant events. This personalization enhances user engagement and encourages increased participation. Additionally, the platform incorporates a chatbot system that provides instant responses to user queries, assists with navigation, and offers guidance regarding event-related information, thereby improving user experience and accessibility.

The system is developed using the MERN stack, which includes MongoDB for database management, Express.js and Node.js for backend processing, and React.js for the frontend interface. This technology stack ensures scalability, flexibility, and efficient handling of large volumes of data. Security measures such as user authentication and data protection are implemented to ensure reliability and privacy.

The results of the implementation demonstrate that UniEvents significantly improves the efficiency of event management processes within educational institutions. It enhances communication, increases student participation, and provides a structured approach to handling events. Overall, the proposed system offers a modern, intelligent, and scalable solution that bridges the gap between traditional event management methods and current technological advancements.